General

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Personal Bibliography Management Software

6. General

Citation 9 RefWorks (web based) Biblioscape Bookends Library Master Procite EndNote Reference Manager -

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General

A - General size limitations
   1 Number of databases that can be created
   2 Number of databases that can be simultaneously open
   3 Number of records per database (>= 100.000)
   4 Number of characters per record
   5 Number of characters per field
N.b. As size -apart from issue no. 2- tends to be practically unlimited, only serious limitations are given here

Cit: one db per instance of Citation, but cannot be searched simultaneously RW: 1 one per account, but unlimited accounts per site licence and per person; 2 given 1 must open another web session Bscp: 2 one per instance, but cannot be searched simultaneously; 4 bibliographic max 5400 (can be modified); 5 all string fields have fixed 250 chars lentgh (to modify chars fields' length an external utility is required). Memo fileds like notes, document, abstract, keywords, Misc have 256 Mb size limit each BK: 2 unlimited but cannot be searched simultaneously; term list length for each entry is limited to 128 chars LM: 2 unlimited but cannot be searched simultaneously Pr: 2 unlimited but cannot be searched simultaneously En:   2 unlimited but cannot be searched simultaneously RM: 2 15 that can be  simultaneously searched, printed, checked for duplicates etc.

F - Available functions: summary
   1. Search
   2. Remote search (Z39.50)
   3. Print
   4. Export
   5. Sort
   6. Input/Cataloguing
   7. Global corrections
   8. Import
   9. Reformatting during import
   10. Input via catching www html pages
   11. Manuscript formatting (also from within the wp)
   12. Managing term lists
   13. Thesaurus
   14. Duplicates detection
   15. Items Circulation (Loans)
   16. Can activate external files and applications (OLE or OS' Shell)
   17. Compute
   18. Graphic files management
   19. Publishing database on the Intra/Internet www
   20. RSS a) receive; b) send
   21. Data visualization
   22. Open URL
   23. Other

Available functions 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

Citation x x x x x x x x x x x x

RefWorks x x x x x x x x x x x x x x x x x

Biblioscape x x x x x x x x x x x x x x x x

Bookends x x x x x x x x x x x x x (x) x x x

Library Master x x x x x x x x x x x x

Procite x x x x x x x x x x x x x x

EndNote x x x x x x x x x x x x x x x x

Reference Manager x x x x x x x x x x x x x x x x

Cit: 1 3 4 5 6 7 8 9 11 12 14 16 RW: 1 2 3 4 5 6 7 8 9 10 11 12 14 16 19 (as RefShare folders); 20 can receive RSS and send feeds acting as a feeder; 22 From within the records list a button can sends arguments to the chosen OpenURL Resolver host server for reference linking (test done via demo server)
23 Admininstration Module Provides Organizational subscription Administrator the ability to customize various features within the service, view usage statistics and manage accounts, can also access "Administrator Central" (a secure location which provides training and marketing materials) Bscp: 1 3 4 5 6 7 8 (also directly from the web, called 'Internet' function using its own browser) 9 10 (Internet Module as a note or reference; with MS-IE also related graphics are saved) 11 12 14 (15 only in the Library edition: not reviewed here) 16 18 (+ specific Charts module to create, modify link charts) 19, 23: Charts, Notes, Tasks are distinct modules; BiblioWord is its own word processor; Web Publishing: read and write, see Other features.
It works with different scripts like Hebrew, Cyrillic, Arabic, JKC: you set your machine to "International settings: " e.g. Korean, and can enter Korean characters, display them and use them within queries to retrieve records: not tested: but it is not fully UNICODE compliant BK: 1 2 3 4 5 6 7 8 9 11 12 14 16 [17 cannot manipulate but it handles download, attachment and contextual display] 19 22
23 can download and attach PubMed full PDF articles; keeps PubMed searches alive to receive new query matches

LM: 1 3 4 5 6 7 8 9 11 (not from within the wp) 12 14 16

As for 15: a "Library Catalog" database structure is also available, with fields for borrower's name and due date. You can search and print a report for overdue items, but there are not circulation procedures, or the relationship between bibliographic records and borrowers' records
Pr:
1 2 3 4 5 6 7 8 9 10 11 12 14 16 OLE En:
1 2 3 4 5 6 7 8 9 11 12 14 16 18* 20*
For Palm OS devices functionality see Identity card;
18: can include graphics within each reference, as a thumbnail when record is opened; graphics will be referred to in MS-WORD formatted manuscript, also containing dedicated list of figures (see section 13); can also include objects like spreadsheets or presentations documents; each db record can contain only one figure or object; dedicated record fields and edit command to store graphics / objects and the relevant captions; copy of the graphics / objects files is stored in a db subdirectory; graphics / objects cannot be exported;
21: can send data to a data visualization tool for statistical analysis (i.e. RefViz® http://www.refviz.com/ ); (powered by OmniViz and available also for Mac OS X), which is a separate package with its own licence;
22 can use OpenURL from within an opened record sends arguments to the chosen OpenURL Resolver host server for reference linking (test done via demo server)
"Arguments: We include a default argument to search for related online records. You can use this argument as a syntax example if you wish to enter your own arguments here." [from the official help file]

RM:
1 2 3 4 5 6 7 8 9 11 12 14 16 (OLE) 19 (not only publishing but makes it available for editing, adding, duplicating and deleting references); 21, 22 can use OpenURL from within an opened record sends arguments to the chosen OpenURL Resolver host server for reference linking (test done via demo server)
"Arguments: We include a default argument to search for related online records. You can use this argument as a syntax example if you wish to enter your own arguments here." [from the official help file]

G - Internal database management
   1. Rebuild
   2. Compress (release space)
   3. Statistics

Cit: none RW: 1 + backup; 3 on usage, activity ... Bscp: 1 and update index BK: 1 2 and verify, repair, reindex, backup
LM: 1 2 (as 1)

Pr:
1 2 (as 1)

Rebuild makes a copy and releases disk space; retains Groups and Stopwords of original database, but removes its Record list's configuration

En:
2 via recover library + Send to compressed library
By compressing it includes in one .enlx file data subfolders also with images, web archives and any 'attachments'
RM
1; 2 (as 1); 3
Rebuild does not need to make a copy, releases disk space, it retains Reference Indexes (Groups) and brief record list configuration
3: File Properties gives in addition to standard properties: sort criterion and order (A/D), character set sort, total record number, total number of entries for authors, kw, periodical titles and dates, highest RefID

H - Functions across different databases
   1. search
   2. print
   3. global corrections
   4. duplicate detection
   5. manuscript formatting

Cit.: none RW: n.a.: only one database per user is available Bscp: none BK: none LM: none Pr: 5 En: 5 (while formatting a manuscript via CWYW can search more than one opened db) RM: 1; 2; 3; 4; 5
to use multiple database, sort criterion and order must be the same; can act across 15 database; can display -not use- combined term lists

I - Database subsets
    1. marked records
    2. virtual sets

Cit: 1 (stay tagged across sessions); 2 selected or sorted (not "searched")records are saved and retrieved as a distinct physical file (can also 'append'), or as a virtual temporary one (to be retrieved as 'Untitled') RW: (1 only on the fly) 2 (folders and My list) Bscp: 1, 2 (three types of "Folders": for records, for Notecards records -different from notes field- and for dynamic searches directly pointing to records) BK: 1 hits, marked, selected; 2 groups (static groups smart, i.e. dynamic: records matching query -plain or SQL; virtual: groups intersection; group folders LM: 1 (not across sessions) 2 Pr: 1 2 ("groups") En: none: no marked records or groups of virtual records RM 1 (disappear when database is closed) 2 ("reference indexes": they must be first selected as a filed and searched as such via theri name to display the records they point to)

K - Other library functions
   (e.g. acquisitions, periodicals control, circulation, statistics)
    1. built-in
   2. can integrate

Cit: no RW: no Bscp: only in the Library edition: not reviewed here, which includes Catalog, Serials,Circulation, Interlibrary Loan, Borrowers, Lenders, and Suppliers BK: no LM: no Pr: no En: no RM: no
just a few statistics, see above in "Internal db management"

L - Data type that can handle
   1. textual (also ANSI table chars 128-255, link to external proprietary files like PDF ...)
    1.1 UNICODE
    2. numeric
    3. graphic
    4. audio

Cit: 1: (OLE) can link to any separate file (file://a:\home.gif) and let the system application open it RW: 1, 1.1 , 3-4 as record attachments or linked resources Bscp:1 (2: fields can be numeric, but not directly used to compute) 3 in the Charts module 4 as OLE objects, attachment BK: : 1 1.1 (any document type also 3 4 as attachment)
you can view any QuickTime compatible graphic without leaving Bookends and switching to the relevant application; this includes all popular graphic formats, pdf preview and QuickTime movies
LM: 1 2 3 OLE; 4 OLE
can format, sort and search in a special way: dates, call numbers, names, references to literature sources
Pr: 1; 3 OLE; 4 OLE
2: can format and sort Dates and Call number in a special way: for dates, chronological value underneath format; for classification codes: first LCCN, then DDC, then digits, then letters
En: 1, 1.1 yes; can link -also by drag and drop- to- PDF and URL in 2 specific fields, but in fact it's up to you what to put in those fields: .txt .doc .gif .rtf .htm... and whatsoever; can automatically copy PDF and other attached files to a data subfolder so that their address becomes relative and they can travel with the main record database
3: incorporates thumbnails of graphics in the edit record view, not in the formatted preview; graphics can be incorporated in MS-WORD manuscripts; 3 and 4 also external via Windows Shell RM: 1; 3 OLE; 4 OLE; can link to -and then open- PDF and URL in 5 specific fields, but in fact it's up to you what to put in those fields: .txt .doc .gif ... and whatsoever

M - Unicode compliance

Cit: no RW: Can import, sort, display and enter different scripts (also from right to left: Hebrew, Arabic) based on MS-Windows® Unicode compliance. Nothing really happens within RefWorks (nor is one expected to enter Unicode characters codes like: 00A1): keep all your PC based on your preferred language for your regular activity also within RefWorks, load different Windows keyboards and make them available on the Language toolbar, switch to the desired scripts to enter and search data in your references. Select a Unicode font from within the browser do display, print, save unicode characters in the due form. Program automatically loads in language of browser (if it is one of the language RefWorks supports Bscp:no BK: yes LM: no Pr: no En: Can import, sort, display and enter different scripts (also from right to left: Hebrew, Arabic) based on MS-Windows® Unicode compliance. Nothing really happens within EndNote (nor is one expected to enter Unicode characters codes like: 00A1): keep all your PC based on your preferred language for your regular activity also within EndNote, load different Windows keyboards and make them available on the Language toolbar, switch to the desired scripts to enter and search data in your references. Select a Unicode font from within EndNote to display, print, save unicode characters in the due form RM no

M - Command macros

Cit: no RW: no Bscp:no BK: no LM: no
they were available in the DOS version
Pr: no En: no RM no
Citation 9 RefWorks (web based) Biblioscape Bookends Library Master Procite EndNote Reference Manager -

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© F. Dell'Orso, Personal Bibliography Management Software
April 2007

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