Manuscript formatting

3.5. Output

3.5.5. Manuscript formatting

Manuscript formatting (i.e. Generating in-text citations and final bibliography in a wp document)
Bibus	EndNoteWeb	RefWorks (web based)	Procite	EndNote	Reference Manager

1 - Compatible wordprocessors and text format
Bibus : MS-Word (200, 2003, 2007); OOw 3.1; Lyx	EW: Windows MS WORD 2003/2007; Mac MS WORD 2004/2008; can format RTF files	RW: can format documents created by MS WORD for Windows 2000 or later; Word for Mac 98 or later; can format RTF files (use any word processor including Ami-Pro, FrameMaker, OpenOffice, StarOffice, Corel Word Perfect etc. to save your files as RTF). Can format OpenOffice ODT files.	Pr: Corel-WP 7 8 9, MS-Word 7 97 2000; (Mac Word 6 98); some 20 localized versions for MS-Word Users have adapted it to work also with other versions: e.g. Corel-WP 12	En: yes Windows version: CWYW working with MS-WORD 2003, 2007, OOw 3 (ODT format) Mac version: CWYW working with MS-Word X 2004 or higher, Pages '09; for other wp see Identity card Both versions also support: SCAN: insert placeholders into the text of the wp document, scan it in RTF, produce a formatted copy of the original document only CWYW has got: Searching citations, Instant formatting, Traveling library, Edit citations, Inserting notes, Inserting Figures from db records and producing their full list	RM: CWYW working with MS-WORD 2003, 2007 ( the "add-in" used to work with Corel-WordPerfect does not work any longer);
2 - Other details
Bibus : does not install itself as third party software; cannot scan and format static files; with OOw it embeds citations (in the text not in the bibligraphic database): they can be fully edited within OOw	EW: install as third party software within MS WORD toolbar: CWYW functionality (switch from EW and EndNote desktop)	RW: Write-N-Cite III (in beta testing October 2007) Phase 1 allows for single document formatting/unformatting and MS VISTA compatibility. Release planned for late 2007. Phase 2 release in early 2008 will have off-line capabilities allowing user to write papers and format bibliographies without being connected to the internet. [directly disclosed by the producer]	Pr: limited operability due to lack of upgrades since 1999, does not offer a scan static file feature	En: CWYW can work with MS-Word 'Track changes' mode on. Use MS-Word 'Remove codes' command to clean up formatted wp document and forward it to publisher, creates a copy of original document. N.B. it won't remove also MS-Word's cross-references field coding Traveling library (CWYW) any user can work on a document with formatted citations prepared by another user, without having his db at hand. The MS-WORD document -via CWYW- actually swallows the whole bibliographic record (apart from Custom fields, Notes and Abstract) and embeds it in the document; can export embedded records to an En db (or import from; record numbers change); 'traveling library' function cannot be turned off Instant formatting (CWYW) can -optionally- instantly format record in the final style, before generating the document and the bibliography list (WYSIWYG-like): this option can be turned off Figures and Tables/charts (CWYW) It searches (by using all fields, including caption words) figures in db records and inserts in-text figures citations, e.g.: "(Figure 1)" [not the citation of the record containing it or the figure's caption]: the formatted figure list, along with the graphic images, appears either at the end of the document, after the bibliography or attached to the citation's paragraph Document templates (CWYW) Can choose among some 185 shipped manuscript templates: i.e. MS-WORD style document .DOT with structured sections	RM: Remove codes can remove all third party codes from the formatted wp document to be forwarded to the publisher, it creates a copy of the original document and does not remove other MS-Word's codes Traveling library any author can work on a document with formatted citations prepared by another author, without having his db at hand. The MS-WORD document -via CWYW- actually swallows the whole bibliographic record (apart from Notes and Abstract) and embeds it in the document; can export these embedded records to an RM db (or import from; record numbers change). Instant formatting can -optionally- instantly format record in the final style, before generating the document and the bibliography list (WYSIWYG-like)
3 - Can format more than one wp document (e.g. chapters) at the time
Bibus : either generate a master document and a general bibliography for the whole, or generate bibliographies for separate subdocuments and then generate master document	EW: no	RW: no	Pr: no (must first generate master document)	En: no (must first generate master document); but can put a separate partial bibliography at the end of each MS-Word Section and, optionally, a final complete one	RM: no (must first generate master document)
4 - Can generate bibliography using records from more than one database at the time
Bibus : no	EW: n.a.	RW: n.a. (in general just one database available)	Pr: yes	En: yes	RM: yes, up to 15
5 - Ambiguous citations: different references bearing same author-same year : 1. program can distinguish them (e.g. 1990a 1990b, add other data ...) 2. program cannot distinguish them (therefore one has to differentiate them manually within the document text or in the database)
Bibus : 1 (can either: add a letter after the year; change authors list; add another field)	EW: 2	RW: 1	Pr: 1 yes, if sort order is Author/Title/Year	En: 1 yes (Ambiguous Citations in Style definition, 4 options: I. add first name or initials; II. add more authors; III. add title for same author; IV. suffix dates with "a", "b"...)	RM: 1 according to citation style specifications (also: assigned RefID can be author)
6 - Multiple citation (same or different authors) 1. can sort 2. can join: i.e. ^2-5 3. can suppress repeated names 4. can insert text
Bibus : 1, 2 (but there is a bug to be fixed)	EW: n.a. (completely hidden)	RW: 1 2 3 (add switch /a) 4	Pr: 1 name or citation order or date A/D; 2; 3 (add switch /d); 4 (switches: /pt /ft)	En: 1 2 3 4	RM: 1 : seven crieteria; 2; 3 (add switch /d); 4 (switches: /pt /ft or Edit citations)
7 - Final in-text citation format is ruled by an ad hoc output style made up of more versions: in-text; footnote; first and subsequent ones
Bibus : yes (it distinguishes between first and subsequent citations when using Author-date style: full list of authors for first citation, abridged for subsequent ones)	EW: only one version	RW: yes can also handle in-text and note citations at the same time with different formats depending on placeholder position; handles repeated citations: "Ibid."	Pr: yes, (first and subsequent, but does not differentiate between consecutive and non-consecutive citations)	En: yes, dedicated footnote format. It handles citations repeated -also consecutively- in footnotes, with options like: short form, Ibid. (or other abbreviation), omit repeated data, leave unchanged ...	RM: yes (also first and subsequent citations, but does not differentiate between consecutive and non-consecutive citations)
8 - In-text citation style can be different according to RT
Bibus : no	EW: n.a. (completely hidden)	RW: no	Pr: yes	En: no	RM: yes
9 - Customize any single in-text/footnote citation's standard format onthe fly (e.g. add text (in front of, after, e.g.: pinpoint refs to page(s); hide/show portion -only the date, only the author's name, only a text note- hide completely, put only in the list, exclude in-text, first different from its repetitions ...)
Bibus : no	EW: no	RW: yes, all	Pr: yes, all	En: yes, all	RM: yes, all
Bibus		RefWorks (web based)	Procite	EndNote	Reference Manager

Manuscript formatting (i.e. Generating in-text citations and final bibliography in a wp document)

1 - Compatible wordprocessors and text format

2 - Other details

3 - Can format more than one wp document (e.g. chapters) at the time

4 - Can generate bibliography using records from more than one database at the time

5 - Ambiguous citations: different references bearing same author-same year : 1. program can distinguish them (e.g. 1990a 1990b, add other data ...) 2. program cannot distinguish them (therefore one has to differentiate them manually within the document text or in the database)

6 - Multiple citation (same or different authors) 1. can sort 2. can join: i.e. 2-5 3. can suppress repeated names 4. can insert text

7 - Final in-text citation format is ruled by an ad hoc output style made up of more versions: in-text; footnote; first and subsequent ones

8 - In-text citation style can be different according to RT

5 - Ambiguous citations: different references bearing same author-same year :
1. program can distinguish them (e.g. 1990a 1990b, add other data ...)
2. program cannot distinguish them (therefore one has to differentiate them manually within the document text or in the database)

6 - Multiple citation (same or different authors)
1. can sort
2. can join: i.e. ^2-5
3. can suppress repeated names
4. can insert text