| 14
Term/Entry list, authority file |
Pr: Features:
Indexes (4 Field
Content Lists: Authors, Titles, Journals, Keywords)
predeterminated, structure cannot be modified: fixed
number: 4; content and update are derived and automatic;
not separate from database, cannot be independently
accessed nor shared with other db. In quick search work
as retrieving tool as each entry points to related
records;
Journal list(s):
fn.PJL, each style can link "source"
field to any (free number and name) list, whose structure
pattern is: "Title | Abbreviation | Note":
"Journal of American ... | JAMA | online ed.";
abbreviation can replace title in output; list can be
shared among differenet db;
Alternate text
(ALTERNAT.TXT): does not have to do with styles (cannot
be seen in Formatted reference display), but with
printing in general, where text in record fields put
between « » can be replaced by its text equivalent put
in an external text file whose structure pattern is:
"text {text equivalent} | note"; fixed name,
one for db and can be shared with others;
Don't use « » as normal punctuation;
idiosyncracies: punctuation marks cannot end text:
N.A.T.O. could not be replaced; does not work within
In-text citations, nor within sort headings; (works in
Copy special); text is case sensitive;
Term list,
fn.PJL: any other list (n) apart from
the abovementioned; free number and name; structure:
"text | note"; can be shared with other db;
All lists apart from 4
indexes can contain entries not derived from records
(import or direct input, edit and deletion); automatic
duplicate detection and sort
Remarks: any
list has got a very stammering alphabetic scrolling:
keying in "MARC" can bring to "MARC"
or to "C" depending on keying speed |
En: Features:
System lists: 3: authors,
journals, keywords predeterminated, fixed number; Other
lists: free number and name; user can choose
from which fields list entries are derived (but a field
can regularly send its data to only one list);
All lists: content is
derived and NOT automatic (batch update). Any list can
contain entries not derived from records (import or
direct input, edit and deletion); automatic duplicate
detection and sort. Document total number linked to
entries never shown. Journals lists with up to 3
abbreviations that can be individually selected in output
styles. No list is physically separated form database
thus cannot be shared with others
Remarks: stammering
alphabetic scrolling: keying in "MARC" can
bring to "MARC" or to "C" depending
on keying speed |
RM: Features:
Term lists (3 Lists:
Authors, Journals, Keywords) connected only to
correspondent fields whose contents cannot but being
automatically included in them; fixed number: 3; not
separate from database; can be independently managed: can
add, global edit, purge, print list terms; lists cannot
be shared with other db (but Periodical list can be
copied); cannopt be accessed from other fields; in
searching work as pick up lists;
Synonyms: each author and kw can have up
to 255 synonyms, periodical title up to 3 (output style
can use them) . Synonyms automatically become physically
reciprocal: A with syn. B C, then B with syn. A C etc.
They can be used in searching non in editing. Syn. of
different terms can be combined (summed)
Phrase list: one single list of
"strings": user created (no import), strings
can be picked up from later, while editing any reference
field |
|
| 14.1 Fixed
number |
| Pr: yes 4 indexes, not the others |
En: yes 3 system lists, not the others
up to max 31 |
| RM: yes 3 term lists + 1
optional Phrase list |
|
| 14.2 Lists'
content is automatically derived from db data (or can
contain external data) |
| Pr: yes only derived the
4 indexes, not the others that can contain external data |
En: 3 system lists must
derive data from certain fields; update is always batch
and not automatic; any list can have content not derived
from records |
| RM: derived and can also contain
external data |
|
| 14.3 Lists are
physically separated from database |
| Pr: no, 4 indexes are
embedded, others are distinct text files |
En: no, they are all
embedded |
| RM: no |
|
| 14.4 List
reflects records content in real time |
| Pr: yes 4 indexes, not
the others: batch update |
En: never, always batch
update |
| RM: yes |
|
| 14.5 List can be
directly edited |
| Pr: not 4 indexes (they
need Global Edit), yes the others |
En: yes, all |
| RM: yes |
|
| 14.6 When list
entries are edited, records change |
| Pr: never |
En: never |
| RM: yes |
|
| 14.7 New entries
are validated (go list: new, old, probably a duplicate) |
| Pr: no |
En: no |
| RM: yes (new/old) |
|
| 14.8 List entry
can contain its own supplementary data: note,
abbreviation, date, compiler, x-refs |
| Pr: not the 4 indexes,
other lists: max 2 additional fields as notes |
En: no, only journal
titles lists can have up to 3abbreviations |
| RM: synonyms terms, which -on their
turn- become entries of the list |
|
| 14.9 List can be
printed |
| Pr: yes all |
En: yes all (export as
.TXT file) |
| RM: yes (the three indexes) |
|
| 14.10 Import
external data into the list |
| Pr: no 4 indexes, yes the
others |
En: yes |
| RM: only Periodical term dictionary |
|
| 14.11 Lists are
useful for input |
| Pr: yes |
En: yes |
| RM: yes |
|
| 14.12 Lists are
useful for searching |
| Pr: yes |
En: not really (just
open, cut and paste) |
| RM: yes |
|
| 14.13 List
entries show total number of related documents |
| Pr: yes 4 indexes |
En: no |
| RM: no (only when printed out) |
|
| 14.14 Lists can
be shared among different db |
| Pr: no 4 indexes, yes all
the others |
En: no, none |
| RM: no |
|
14.15 Where and
how they are used
1. browsing, display related records
2. search expressions, pick up terms from one
or another
3. input, pick up terms from one or another
4. output |
| Pr: 1: 4 indexes; 2: all
3: all; 4: ALTERNAT.TXT to replace «text»; strings
matching entries in journal list |
En: 3: all; 4: journal
list to replace matching text
|
| RM: 2; 3; 4 periodical list |
|
14.16 How lists
are created and updated
1. input: new entries automatically update
the list
2. ad hoc command to edit lists out of
records
3. import
4. as external text file |
| Pr: 1: 4 indexes 2: all
other lists 3: yes all apart from indexes; 4: all lists
apart from indexes |
En: 2 3 |
| RM: 1; 2 |
|
14.17 How lists
are printed
1. from the outside as text file
2. from the inside by ad hoc printing function |
| Pr: 1: ALTERNAT.TXT 2:
indexes: Print Subject Bibliography (Subject terms only),
others: File -> Open, export and save file |
En: 2 export -save file |
| RM: 2 |
|
